NOTICE OF PRIVACY PRACTICES
Effective Date: 12/08/2025
This Notice describes how medical information about you may be used and disclosed and how you can get access to this information.
Please review it carefully.
1. Our Commitment to Your Privacy
We are committed to protecting your health information. This Notice applies to all records of your care that we maintain as a Covered Entity under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and related regulations.
This Notice explains your rights, our legal duties, and how we may use and disclose your Protected Health Information (“PHI”).
2. How We May Use and Disclose Your Health Information
We may use and disclose your PHI without your written permission for the following purposes:
Treatment
We may use and share your PHI to provide, coordinate, or manage your healthcare.
Example: Communicating with other healthcare providers involved in your care.
Payment
We may use and disclose PHI to bill and receive payment for services.
Example: Sending information to insurance companies regarding treatment received.
Healthcare Operations
We may use PHI to support daily operations.
Example: Quality assessments, staff training, accreditation, or auditing.
3. Other Permitted or Required Uses and Disclosures
We may also disclose your PHI without your authorization in the following circumstances:
As Required by Law
When federal, state, or local law requires disclosure.
Public Health Activities
To report disease, injuries, vital events, or engage in public health surveillance.
Abuse, Neglect, or Domestic Violence
To government authorities if we reasonably believe you are a victim of abuse or neglect.
Health Oversight Activities
For audits, inspections, investigations, and licensure by oversight agencies.
Judicial and Administrative Proceedings
In response to court orders, subpoenas, or other lawful processes.
Law Enforcement
For limited law enforcement purposes, such as identifying a suspect or responding to emergencies.
Coroners, Medical Examiners, and Funeral Directors
Organ and Tissue Donation
Research
Under strict protocols approved by an Institutional Review Board or Privacy Board.
To Avert a Serious Threat
To prevent serious harm to you or another person.
Specialized Government Functions
Including military, national security, or correctional institution requirements.
Workers’ Compensation
For claims and benefits under workers’ compensation laws.
4. Uses and Disclosures That Require Your Written Authorization
We must obtain your written authorization for any use or disclosure of PHI not described in this Notice, including:
- Psychotherapy notes (with limited exceptions)
- Marketing communications not permitted by HIPAA
- Sale of your PHI
- Most uses for fundraising beyond basic contact information
You may revoke your authorization at any time in writing.
5. Your Rights Regarding Your Health Information
You have the following rights under HIPAA:
Right to Inspect and Copy
You may request to review or obtain a copy of your medical and billing records.
We may charge a reasonable cost-based fee.
Right to Request an Amendment
If you believe your records are incorrect or incomplete, you may request we amend them.
We may deny requests in certain cases.
Right to an Accounting of Disclosures
You may request a list of disclosures we have made of your PHI over the past six years, excluding those made for treatment, payment, or healthcare operations.
Right to Request Restrictions
You may request restrictions on how we use or disclose your PHI.
We are not required to agree, except:
- If you pay out-of-pocket in full for a service, we must restrict disclosure of that information to your health plan if you request it.
Right to Request Confidential Communications
You may request we contact you by alternative means or at alternative locations.
Right to Receive a Paper Copy of This Notice
You may request a paper copy at any time.
Right to Opt Out of Fundraising Communications
6. Our Responsibilities
We are required by law to:
- Maintain the privacy of your PHI
- Provide you with this Notice of our legal duties and privacy practices
- Notify you if a breach occurs involving your unsecured PHI
- Follow the terms of this Notice currently in effect
We reserve the right to change our privacy practices and the terms of this Notice.
Any changes will apply to all PHI we maintain and will be posted on our website and available upon request.
7. Complaints
If you believe your privacy rights have been violated, you may file a complaint with:
Aspen Medical Recovery Center
225 North Mill Street, # 117, Aspen, Colorado
Tel: 970-928-5483
Email: complaints@1aspendrugrecovery.com/
You may also file a complaint with the Secretary of the U.S. Department of Health and Human Services.
We will not retaliate against you for filing a complaint.